Notion is a helpful productivity app, but it’s not the only one. Check out our list of free and paid Notion alternatives and competitors in 2023.
Notion is one of the most commercially successful and feature-rich productivity app on the market today.
Notion was introduced to the world in 2016, and since then, it has amassed a cult-like following. Valued at $10 Billion, it’s fair to say that people have loved the concept of an ‘all in one workspace’.
The reason people love Notion is because of its flexibility and versatility. Whether you want to store documents, take notes, jot down to-dos, track projects, or manage databases, Notion can do it all.
However, it is not the only tool that makes knowledge management easy and makes you more productive.
There are many Notion alternatives out there, free and paid, that are on par or even better than Notion. While some work online, others are offline Notion alternatives with desktop apps.
But before we jump into our list of Notion alternatives, let’s find out why do we need a Notion alternative in the first place.
Why look for a Notion Alternative?
While Notion is feature-packed to the brim and has raving fans who swear by the product, it does come with its fair share of drawbacks.
There could be several reasons why you may be looking for a Notion competitor:
- The tool is a bit overwhelming. If you are a newbie, getting around a myriad of features can be a bit intimidating. (source)
- The mobile apps are not up to the mark of what one would expect from a quality tool like Notion. (source)
- Notion can be a bit sluggish and slow, especially when you have stored a ton of content. (source)
- The pricing can be a bit high, especially for a large team. (source)
If you have experienced one or more problems mentioned above, don’t fret as we have handpicked a vast list of Notion alternatives that you can choose from.
The 32 Best Notion Alternatives You Should Check out in 2023
Here are our picks for the best Notion alternatives you should explore:
- Nimbus Note
- Dropbox Paper
- Zengobi Curio
- Microsoft OneNote
- Notebook by Zoho
- Day One
- Google Workspace
Let’s kick off our list of Notion alternatives with one of the most powerful productivity tools out there- Coda.
While Notion has been an excellent tool for me personally, Coda is what we switched to at our office for managing documents.
Notion is an excellent tool for organizing personal notes, to-dos, reminders, and knowledge. However, it fails to accommodate collaborative features that work.
Coda is a document collaboration platform explicitly made for this purpose. The software brings your documents, spreadsheets, databases and team collaboration- all under one roof.
It has significantly improved our team’s collective productivity and has removed at least three software tools from our workflow!
Coda is an excellent Notion alternative for those looking for something team-oriented.
What customers say about Coda:
Coda combines the finest of collaborative documents, spreadsheets and online databases, then overloads them with third party connections. What we have been able to develop with it and how it optimizes to our internal processes has saved us so much time, confusion and decreased the amount of tools we use by combining functionality into one application. It has been useful as a location to combine several of our sedimented systems such as email, calendar and task management to build automated connections and manage current projects. Actually, it’s important since we’ve had to be dispersed throughout the epidemic. – Steven on G2
Some key features of Coda:
- Create powerful, interconnected databases with your team.
- Integrate 3rd party tools like Google Calendar, Jira, Slack, Github, Figma, and many more.
- Highly customizable with Trello-like boards, Gantt Charts, and more.
- Free plan with limited features.
- Paid plans start from: Pro ($10 per month), Team ($30 per month), Enterprise (contact sales).
One look at Walling at you will instantly think that it’s a distant cousin to Notion. With a similar interface, Walling will provide familiarity to most Notion users.
However, there are some distinct features that set Walling apart from Notion. For starters, Walling’s UI(user interface) is more welcoming to new users, while Notion is known to intimidate newcomers.
Think of Notion as your notebook and Walling as a wall or a scrapbook. Walling allows you to create ‘walls’ where you can brainstorm ideas, save your research, add to-dos, checklists, and visualize your entire project.
The idea behind Walling is to organize everything around a topic in a single wall, separated by different sections.
This provides a complete visual view of all things related to your wall quickly. This could be a great tool for organizing your thoughts and tasks for visual thinkers.
I loved using Walling as it gave me a similar feel as Notion but felt more vibrant and fresh than its competitor.
What customers say about Walling:
“To me, Walling started as an alternative to my note-taking and vision board app. In my line of work, I need to gather a ton of info and make sense of it. For that is has been great, but over time it has added more features that have let me do more and more project management things within the app. It’s literally my go-to for everyday ideas, notes, bookmarks, vision boards, Journaling, code snippets, to-do lists, reminders. It’s a plus that people in my team easily understand it, no walk troughs and hand-holding, they just get it. Now I can even make beautiful boards that I can share with people outside my team.” – Mario on Capterra
Some key features of Walling:
- Invite team members, friends, or clients to your walls to collaborate with you in real-time, add their ideas and leave comments.
- Visualize your content in Kanban boards to assign tasks or manage projects better.
- Create aesthetically pleasing mood boards with videos, images, GIFs, etc.
- Free plan with limited features
- Paid plans start from: $5 per month
If you are a student and use Notion to organize your notes and study material, you might want to try Remnote.
A dedicated note-taking app for students and researchers, Remnote brings in Notion like flexibility with added features like flashcards and spaced repetition.
Made to consolidate knowledge into your long-term thinking, Remnote is a boon for students cramming for exams or taking notes in a classroom.
If you are a professional, you will surely love Remnote’s powerful editor that makes creating documents a breeze.
While Notion’s offline functionality is a bit glitchy, Remnote allows you to create secure knowledge bases that run offline on your computer.
What customers say about Remnote:
“As a lifelong learner, RemNote is not only a great personal knowledge management system, but also has a brilliant set of features to help retain knowledge. I have been able to collect, curate, synthesize, and remember so much information due to RemNote!” – Aravind V.
Some key features of Remnote:
- Export or import content directly from other apps like OneNote, Google Docs, and more
- Link and outline your notes for long-term knowledge management.
- Create offline knowledge bases for free.
- Free plan with limited features.
- Paid plans start from: Pro ($6 per month), Life-long learner ($300 one-time fee).
Next up is one of the most famous note-taking app, Evernote. Thanks to its ease of use and powerful features, Evernote is often considered a direct competitor to Notion.
While started as a simple note-taking app, Evernote has evolved into a prolific collaboration platform for teams worldwide.
Evernote allows team members to organize company documents, manage notes, assign tasks to coworkers, and create schedules in one place.
Teams can create notes, notebooks, or spaces to store and share documents easily. The integration of Evernote with Google Calendar is a god-send, allowing users to manage their schedules seamlessly without switching apps.
An essential feature of Evernote that gives it an edge over Notion is its ability to scan documents and keep them in sync across devices.
With Evernote’s web clipper, you can save entire web pages (without the ads!) and mark them up with arrows, highlights, and text to discuss them with your team.
What customers say about Evernote:
“Evernote is my favourite note-taking app that can be used on all of your devices. It has many features such as text clipping, voice recording, image capturing, and sharing. It also has a tagging system, so you can easily find notes when you need them. Evernote is available for PCs, Macs, iPhones, and Android phones so that you can always have it at hand. The digital notebook captures all your thoughts, ideas, and inspirations. It’s pretty much your brain in digital form. Put anything in Evernote: text notes, photos, videos, web pages, and more. In addition to the standard text notes, Evernote also lets you work with rich media like documents and presentations with just a few clicks.” – Kunal on G2
Some key features of Evernote:
- Create and assign tasks with due dates, flags, and reminders inside your notes.
- Keep information protected with SSO integration, access permission controls, searchable activity history, and detailed logs.
- Integrate with Google calendar and link notes for more productive meetings.
- Free plan with limited features.
- Paid plans start from: Personal ($7.99 per month), Professional ($10.99 per month), Teams ($14.99 per month).
5. Routine (A great offline Notion alternative)
A relatively unknown Notion alternative, Routine is next up on our list. If you are looking for apps like Notion to supercharge your productivity, Routine is worth trying out.
A minimal desktop app, Routine is a great offline Notion alternative that brings your tasks, to-dos, and schedule in one place.
Routine claims to be designed for speed, and it doesn’t disappoint. While testing Routine for this blog, I never realized it would end up being my go-to productivity app, but it did.
I was pleasantly surprised by its premise- being a no-fuss productivity app. Coming from Notion, it felt like a welcoming change.
The best part about Routine is that you can control your dashboard with keyboard shortcuts. You can swiftly glance at your upcoming events, write down a task or block time in your calendar without getting distracted from the work you are doing.
What customers say about Routine:
“Great job so far. ? The last features added and the brand new design allows me to focus on what matters most: productivity. I can’t wait to see the new features to come. I have the same feeling I got when I discovered Notion a few years ago: I see the deep potential of the product and the team velocity.” – Alexis Jamet on Product Hunt
Some key features of Routine:
- Turn emails, chat messages, and more into tasks or import tasks from Trello, Asana, or Notion.
- Schedule tasks for specific days and block time in your calendar for them.
- Keyboard shortcuts to access your dashboard and view upcoming tasks in seconds.
MyMind is a private space for all things you care about- your notes, images, videos, quotes, links, documents, and more.
Unlike other Notion alternatives on this list that focus on providing you with a way to organize info, MyMind does not believe in organization and categorization.
MyMind works as an extension to your mind, allowing you to simply dump all your content and let the AI (artificial intelligence) take care of the rest.
I was pleasantly surprised by how well the AI is finding out what I’m looking for, as it can easily search through images, videos, and documents.
The UI is as clean as they come, and the aesthetics are out of this world. I have switched from Notion to MyMind in saving my random thoughts, ideas, and content links I find online.
What customers say about MyMind:
“This is truly transformational in organizing all parts of my daily and long term ideas, inspirations, and utility-focused resources. The organization of multiple content types alone would make this invaluable, but the ability to search beyond just tags and folders through AI removes my burden in saving things properly and assures that I never am stuck in a position where I’m unable to find what I’m looking for. This is better than my actual mind, it’s my brain supercharged and much more organized. I can’t wait to see how much better it gets as I continue to fill it with resources.” – Bluebeanie on Apple App store
Some key features of MyMind:
- Visually pleasing user interface with little to no learning curve
- A strong focus on privacy with no ads and no activity tracking.
- Amazing search capabilities that allow you to find what you are looking for.
- No Free plan
- Paid plans start from: $119
Notea is an open-source Notion alternative. The tool looks and feels precisely like Notion, with a left panel to store all your notes in different categories and the editor on the right.
The key differentiator is its self-hosting capabilities, allowing users to deploy the app to Vercel or Netlify, or even on your server via docker.
Moreover, the software does not require a database as the notes are stored in the AWS S3 bucket or compatible APIs.
For those who wished Notion to be open-source and self hosted, Notea has made thier dreams come true.
What customers think of Notea
“Wow this is a nice app, very useful for storing notes” – Vivek on Product Hunt
Some key features of Notea:
- Share your docs, wikis, blogs and newsletters with others using Notea.
- Supports markdown, slash commands, rich embeds, drag and drop to upload pictures, and more.
- Notes do not require a database for storage and can be stored in AWS S3 bucket.
Read More: The Top 10 Free Document Collaboration Software for Remote Teams in 2022
One of the best new organizational tools out there, Organizedly, is next on our list. I was blown out by this tool as it was exactly what I was looking for in organizing my thoughts.
If you are using Notion to manage daily tasks, you will surely love Organizedly. If you are chaotic in your note-taking and never really know where to put specific info, Organizedly is here to help.
You can quickly create a note and add a tag. All your notes will then be automatically organized according to that tag.
Another cool feature that I loved is its ‘quick capture’ functionality that allows me to quickly jot down a thought without leaving my current task window.
This helps in minimizing distraction while letting you capture your random thoughts without forgetting about them.
What customers say about Organizedly:
“Really impressed with the possibilities. Currently on roam but missing the task structure. You could be on to something.”– Gijs Epping on Twitter
Some key features of Organizedly:
- Planner to organize tasks and automatically label them overdue if not tasks are not completed.
- Easily integrate your Google or Microsoft calendar and organize your to-dos accordingly.
- Quick note taking and reminders without getting distracted from the task at hand.
- Free trial for 14 days
- Paid plans start from: 9€ per user per month
#9. Nimbus Note
With over 1,000,000+ users and trusted by employees from companies like Sony and Netflix, Nimbus Note is next up on our exhaustive list of Notion alternatives.
I will be honest with you- I didn’t make much of Nimbus Note and wasn’t even going to include it in the review. However, once I logged in to the platform, I was blown away!
Nimbus Note is like a hybrid between Evernote and Notion. Nimbus has something for everyone from note-taking and task management to collaboration and feedback.
An all in one platform, Nimbus Note really don’t want you switching between multiple apps to do your work. Users can:
- Build a knowledge base,
- Create media-rich documents,
- Collaborate on tasks with coworkers,
- Create numerous workspaces across departments and projects, s
- Share screens with teammates,
- Use its mobile app to scan documents
- and much, much more!
There’s so much one can do with Nimbus that it’s impossible to explain it in this short review. You should sign up for a free account and take it for a spin yourself!
What customers say about Nimbus Note:
“As a copywriter, I spend far too much online doing “research.” And it’s easy to stumble upon something I believe might be useful in the future. I have tons of draft emails, text files on my computer, random notes on my phone… And do you know what happened to all those notes? Me neither. Because I always lacked structure and organization to know where to find them when I needed them. With Nimbus Note, my note-taking is like a well-rehearsed orchestra. I know where things are. The tags, folders, and workspaces make everything so smooth. I can add pictures or documents. I absolutely love the outline option where I can immediately see what’s inside each note, making it easy to access. Right now, it’s the only tab that gets to stay open throughout my day.” – Pedro on Capterra
Some key features of Nimbus Note:
- Mobile app to quickly scan documents or audio record notes
- Plenty of collaboration features along with custom branding
- Comes with Nimbus Capture for video recordings, screenshots, and annotations.
- Free plan with limited features
- Paid plans start from: Pro ($4 per month), Business ($6 per month per user).
10. Dropbox Paper
Dropbox, the cloud-storage giant, has its own document collaboration platform called Paper. A great Notion alternative, Paper is a free tool that caters to all your documentation needs.
Catered towards remote teams, coworkers can use Dropbox Paper to document notes, brainstorm ideas and create corporate documents like creative briefs, knowledge bases, meeting notes, product specifications, brand guidelines, content calendar, and more.
Paper has better task management capabilities than Notion, allowing users to assign to-dos, specify due dates, and mention people – right from a document.
Co-editing a document is a breeze on Dropbox Paper. One can easily annotate parts of a document that needs edits and add a comment for further clarification.
You can even convert your document into an exquisite presentation with the click of a button. Paper also connects to your calendar, making it effortless to find the docs you need for each meeting.
Dropbox Paper is a great free option if you want a Notion alternative for simply collaborating on documents.
What customers say about Dropbox Paper:
“Dropbox Paper has cool features that stand out from other software, and the interface when I’m creating a document is very pretty. What I mean by this is that it makes me actually want to write, increases my productivity and it’s one of the main factors why I keep using this software. The collaboration tools are always updated to keep up with new trends and I can share and comment on projects that my other teammates are working on. I feel like this software has many features that are not seen in other documents collaboration software, such as being able to create tasks that are related to the project and assign them to one or multiple people at the same time. It also comes with other tools such as tracking these said tasks and knowing if they’re completed or not and assigning due dates.” – Alina on G2
Some key features of Dropbox Paper:
- Create documents that are media-rich and stunning to look at.
- Completely free to use.
- Ability to create, assign, and review tasks from the document itself.
- Free to use
Zengobi’s Curio is an excellent Notion alternative. Curio provides a free-form notebook environment, allowing you to work on projects just like you would in real life on a paper notebook.
If Notion isn’t providing you with enough flexibility, Curio definitely will. Create notes, add tasks, to-dos, mind maps, sketch ideas, drop equations, videos, organize documents, collect research- Curio allows you to do it all.
I loved Curio’s ability to present data in various forms- lists, tables, index cards, mind maps, albums, pinboards, and Kanban-style stacks.
You can organize all your content using tags, flags, priorities, ratings, and more. All you need to do a real-life project can be stored, managed, and tracked within a single file in Curio.
Curio will reduce your need to use multiple tools for a project and elegantly streamline your work. Curio is my top choice for project management and is easily better than Notion.
What customers say about Curio:
“Leonardo da Vinci would have loved Curio because it would have allowed him to be a brilliant polymath in multiple media with its master-craftsman’s set of tools. I’m not Leonardo, but I find Curio’s unlimited whiteboard approach to be enticing and I probably only use about 25% of Curio’s tools. No other app allows you to craft your information in as many ways: outlines, text, mind maps, tables, lists, images, index cards, multi-media. The app may seem expensive to some, but it can replace about five other apps. I’m impressed.” – szeoli-1 on Macupdate
Some key features of Curio:
- Infinite whiteboard to add notes, images, PDF’s, documents, weblinks, multimedia, and much, much more.
- Create mind-maps, lists, tasks, to-dos, albums, pinboards, kanban style boards, and organize info as you like.
- Organize content with tags, ratings, start/due dates, durations, checkboxes, etc.
- Free plan with limited features
- Paid plans start from:
- Subscriptions: Standard ($4.99 per month), Professional ($6.99 per month).
- Traditional License: Core ($69.99), Standard ($99.99), Professional ($139.99)
Slite is a lightweight Notion alternative for creating and storing documents.
A collaboration and knowledge management software for remote teams, Slite can be used to take notes, share to-dos, and create internal wikis, and co-edit company documents with your team.
If working around documents is more important to you than creating large databases, Slite should be your preferred choice over Notion.
Before becoming a full-time Notion fanatic, we at Remoteverse used Slite for our document management.
Read More: 11 Free and Paid Slite Alternatives and Competitors in 2022
However, as our content grew, we realized we needed something more flexible and customizable. Hence we switched to Notion.
If you don’t want much customization and want to store and edit company docs, Slite can prove to be worth its price tag.
Other great features of Slite includes a rich-text editor, fast search capabilities, @mention coworkers, document history and versioning, third-party integrations with all major tools, built-in sketching, tables, and more.
What customers say about Slite:
“Slite seamlessly integrates with Asana, Trello, and Slack. It creates beautiful and logical notes with advanced formatting features. There is virtually everything you can do with Slite- I built a calendar, I keep my study notes neatly in one place with videos and PDFs embedded and I manage my small team for my business integrating Asana and Slack with it. I have tried many note-taking tools and apps so far and Slite is still the winner for me. It has an elegant look, and it’s not pushy like other apps. Also, their support team is excellent and very helpful. It took my life into another dimension since I started using it.” – Annamaria on G2
Some key features of Slite:
- Discussions section to get teams in sync without getting lost in Slack or email threads.
- Easily import your existing docs from Google Google Docs, Word .docx, Confluence, Evernote, Quip and more.
- Enterprise-grade security and compliant with Google/Slack SSO, OAuth, OKTA and OpenID.
- Free plan with limited features
- Paid plans start from: Standard ($6.67 per user per month), Premium ($12.50 per user per month).
If you are more of a visual thinker and love jotting notes on a whiteboard, Milanote is the perfect Notion alternative for you.
Made with creatives in mind, Milanote acts as your digital scrapbook, allowing you to add notes, to-dos, images, videos, PDFs, Excel files, and more on a visual board.
I’m a fan of Milanote’s stunning interface and its ability to handle everything you throw at it. We often use it at our office to brainstorm ideas, collect inspiration and research, and explore creative opportunities.
Milanote also offers collaborative features, allowing you to work with your teammates on an infinite online whiteboard.
What customers say about Milanote:
“I use Milanote daily, for everything from mapping out a new story to creating wireframes for clients, to merely clipping quotes from the web for later use. It is such a versatile tool. I think of it like Evernote but without all of the constraints. If you are a visual person who likes to storyboard out your ideas without having to fit them in a box, this is perfect. The templates are really great too.” – Alexa on Capterra
Some key features of Milanote:
- Sketch, annotate, and @mention any team member for visual collaboration no matter where you are.
- Save texts, images, links, and more to your account using the Milanote web clipper while browsing the internet.
- Add content using the Milanote mobile app and it will seamlessly sync to your computer.
- Free plan with limited features
- Paid plans start from: Pay per person ($9.99 per month), Upgrade your team ($49 per month for up to 10 people).
Workflowy wants to be your trust sidekick in your task management journey. If you use Notion for writing down your to-dos and tasks, Workflowy can be a good Notion alternative.
A simple, no-fluff software, Worflowy is lightning fast at what it does- providing you with a blank canvas to jot down notes and tasks.
Its infinitely nesting structure helps you organize your work just the way you like it. You can quickly switch to a Kanban view for added flexibility and visual aesthetics.
Other cool features include creating Backlinks to reference any content and ‘mirroring’ to create live copies of the content that are automatically updated.
What customers say about Workflowy:
“The fact that it has no excess frills or unnecessary features! This is so so so rare and I love it. There is no app anywhere like this that combines the tedious task of taking notes with the time-consuming task of organizing and finding your way back to this or that particular piece of information without any distractions and without the complication of other apps–like One Note and Evernote which I like very much still but it’s way more complicated and lengthy to navigate. Workflowy achieves this by its ingenious pairing of bullet pointing and hyperlinks. Simple absolutely genius.” – Michael on G2
Some key features of Workflowy:
- Quickly expand or collapse the nesting structure according to your workflow.
- Tag items to filter swiftly and visually pinpoint them.
- Easy to use with no bloatware of unnecessary features.
- Free plan with limited features
- Paid plans start from: $4.99 per month
15. Microsoft OneNote
This Notion alternative comes from the software giant Microsoft. OneNote is a great note-taking app that acts as your digital notebook.
While Notion is also great at note-taking and organizing, OneNote takes your note-taking experience to another level by allowing you to draw, write, and annotate your notes, using a stylus or your finger.
All your notes and research is neatly structured in notebooks, sections, and pages. A great feature I love about OneNote is its ability to search through your notes, documents, and even images quickly.
Since OneNote is cross-platform, you can quickly jot down notes- text or audio- on your phone and easily sync them across your various devices.
OneNote also offers collaborative features so you can work with your team on a document, annotate content, and share info with external clients safely.
What customers say about Microsoft OneNote:
“Notebook is relatively easy to use software to take notes, jot down ideas, write a novel, or a list, or just about anything that needs to be written down. One of the features I like the most is the ability you have to set passwords for individual notes within the same notebook. Which allows you to write private content which can only be accessed by knowing the password. I also like the way that the notes are organized. OneNote gives you the ability to create Notebooks with Sections that have Pages in them. The fact that each level of organization is customizable is a really cool feature. You can even write your notes using pictures, or drawings, etc.” – Rogelio on G2
Some key features of OneNote:
- All notes are automatically synced to the cloud via OneDrive and can be accessed from anywhere in the world..
- Highlight, annotate and sketch your notes using a stylus or a finger.
- Use the OneNote Web Clipper to instantly save content to your notebook while browsing the internet.
One of the market’s oldest document management systems, Confluence is a worthy Notion alternative.
Confluence is part of the software giant Atlassian and was first introduced to the masses way back in 2004.
Nearly two decades later, Confluence is still one of the most used collaboration platforms, gaining over 75,000 loyal customers, including many renowned Fortune 500 companies.
Shifting to Confluence makes sense if you already use Atlassian software like Trello, Jira, Bitbucket, etc., as it integrates well with these products.
However, getting around Confluence can be challenging. The software has a steep learning curve due to its myriad of features and customization options.
What customers say about Confluence:
“It’s like a wiki version for the company’s documents. I can easily find almost everything that I am looking for especially when tracking a document or checking for reference of hierarchy. It is the best solution for providing guide and solution documentation for my clients/customers. When I was still employed under an e-commerce company, we used Confluence across most of our departments. It is very useful for finding information, reference for training because it serves as a knowledge base for our company’s content. It can also be used as a reference when checking metrics and product information within the company that is very important for the decision making of higher management.” – Giovanni M on Capterra
Some key features of Confluence:
- Create spaces around different departments like marketing, finance, operations, etc.
- Over 75 highly customizable templates to make document creation smooth and easy.
- Co-edit documents in real-time and chat with coworkers to resolve issues quickly.
- Free plan with limited features
- Paid plans start from: Standard ($55 per month), Premium ($105 per month), Enterprise (contact sales)
Read More: 10 Best Coworking Space Management Software Out There in 2022!
#17. Notebook By Zoho
A beautiful yet straightforward note-taking app, Zoho Notebook is next up on our list. Zoho Notebook is not nearly as powerful or feature-rich as Notion; however, it does a great job and rivals Notion neck to neck for note-taking purposes.
You can use the app to jot down notes, add images, record audio messages, or sketch anything using a stylus or your finger.
There are also some collaborative features in the app, as you can securely share your notes with friends and coworkers.
From Mac to Windows to Linux, Zoho notebook is available across all platforms, making it easy for you to access your notes no matter the device.
What customers say about Zoho Notebook:
“I love testing out new apps and there’s a lot of notebook/journal/notes apps but none of the many I’ve come across is as powerful, easy to use, functional and enjoyable as Zoho Notebook. Let alone how remarkable it is compared to free or freemium products, it is free to use and still blows away the apps that cost money to use. Voice recording, lists, notes, journals, multiple notebooks, backups and so much more. Just every day there’s something to love about this small yet powerful app.” – Pritesh on Capterra
Some key features of Zoho Notebook:
- Ability to scan business cards
- Integrates smoothly with Zoho’s suite of business and productivity apps along with 1000+ software tools.
- Smart cards that automatically format content you save to your Notebook.
If you are looking for a Notion alternative for creating an internal knowledge base, Tettra is worth looking at.
An internal wiki for the Slack (or Microsoft Teams) generation, Tettra is great for teams looking to store their documentation in one central location.
Teams can easily share and edit company policies, procedures, employee onboarding, how-to guides, methodology, code, checklists, training documents, and various other workplace documents.
The capability to tag coworkers, collaborate on a document in real-time, and chat functionality makes it effortless for teams to stay on the same page and avoid confusion.
With one-click integration with Slack, teams can share documents from Tettra or answer queries right from the Slack app.
Tettra also provides smart content suggestions, helping you edit unowned, old, and public content for quick cleanup.
What customers say about Tettra:
“From the early purchasing conversations to the implementation to our 200+ users (and growing), the partnership with the Tettra team has been outstanding. We’ve been able to share some of our best practices and they’re always willing to listen to (and implement) our feedback. We are heavy users of Slack and the integration with Tettra has been crucial to lifting product knowledge out of conversations and into the awesome search features of Tettra. The ease of creating an article, the ease of search and the user-friendly UI are some of our favourites.” – Michelle on G2
Some key features of Tettra:
- See usage analytics like how many users visited a particular document in a month.
- Build your wiki from existing Google Docs, markdown files, or use Tettra’s simple editor to start from scratch.
- Route questions to the right subject matter expert so they can answer asynchronously.
- Free plan with limited features
- Paid plans start from: Scaling ($8.33 per user per month), Enterprise ($16.66 per user per month).
Built to be your long-term second brain, Obsidian works on top of a local folder of plain text Markdown files.
A relatively new knowledge base platform, Obsidian, comes from the makers of another popular note-taking app called Dynalist. Clearly, they know a thing or two about note-taking!
Obsidian knows that the human brain is non-linear as it jumps from idea to idea all the time.
Thus, the platform is built to mimic a real brain, allowing you to capture thoughts as they come, enabling you to connect the ideas with graph view and links.
If you are someone who has tried every note-taking app on the market and still isn’t satisfied with any, you will be pleased to know that Obsidian can be customized the way you want.
With 25 core plugins, 435 community plugins, and 111 themes, Obsidian can be made to look and feel as personal as you want it to be.
What customers say about Obsidian:
“I’ve tried Notion, Evernote, Remnote, Roam, Typora and countless others. What I love about Obsidian is its simplicity and offline nature. I’ll always have access to my files (markdown) and never blame a faulty internet connection or rely on their servers again. If I need something else, I can either find a plugin or create it. Everything is intentionally designed and implemented to solve a problem related to note-taking.” – Leena on Product Hunt.
Some key features of Obsidian:
- Your data resides on your local folder and not on a cloud service, making it private.
- Works offline so you can work without an internet connection
- With more than 45,000 members on Discord and 20,000 members on their forum, Obsidian has a great community to chat, discuss, and solve problems.
- Free plan with limited features
- Paid plans start from: Catalyst ($25 one-time payment), Commercial ($50 per user per year).
I don’t use Notion to collaborate with my teammates as I find it lacking some basic features. For my team collaboration needs, Quip is my go-to Notion alternative.
Quip is part of the Salesforce family of software, a document collaboration and project management tool.
The platform has existed since 2012, gaining an impressive user base, including companies like Amazon and Cisco.
Combining the power of documents, spreadsheets, and chat in one software, Quip makes a perfect productivity suite.
To help you achieve more in less time, Quip provides countless templates like onboarding checklist, marketing playbook, accounts plan, meeting notes, performance review, and more.
If your company is already in the Salesforce ecosystem, Quip might be the suitable Notion alternative for you.
What customers say about Quip:
“Quip allows our team to create our documents or spread sheets and we can make changes or edits as a Team while we are working on the project together. Great to be able to check things off the list as we move forward and the Team can track progress. The Team also likes the ability to work with Android or IOS, and the ability to keep Team members updated on messages quickly!” – Stephen on G2
Some key features of Quip:
- Ability to chat inside a document or spreadsheet, reducing back and forth emails.
- Perfect if you already use Salesforce.
- Numerous templates to make your documentation easy.
- Free trial with limited features.
- Paid plans start from: Quip Starter ($10 per user per month), Quip Plus ($25 per user per month), Quip Advanced ($100 per user per month)
Are you using Notion to write that next best-selling novel? This Notion alternative is tailor-made for you.
Scrivener is a writing app used by authors, researchers, students, academics, novelists, screenwriters, translators, lawyers, and more.
Scrivener can better cater to your needs for long-form writing than its competitor. Users can store an unlimited number of articles and organize them into sections and sub-sections.
There is a unique storyboard feature called corkboard for the screenwriters that helps you visualize your story better.
The best thing I liked about Scrinever is the ability to see your project’s outline, so you will never lose track of your manuscript.
Scrivener can be a bit overwhelming at first but is a powerful tool once you get the hang of it.
What customers say about Scrivener:
“Scrivener is created for writers by writers. And when I say writers, I don’t mean only the ones that write stories, scripts and books. I mean anyone that writes, from shopping lists and to-do tasks to contracts, research papers and beyond. It allows for an outline organization of the document(s) like a binder, plus tagging and grouping of pages in various ways. Supports many other things like cork-boards, many levels of hierarchies and advanced output to many industry-standard formats. It also supports multimedia files to be saved within the project file and to be referenced from within your documents, perfect for research and citations. You can even download the mobile app and save your project files in Dropbox and have all your content everywhere synced and ready. I use it for everything written.” – Panagiotis on Capterra
Some key features of Scrivener:
- Allows you to break down large documents into separate sections and make sense of it.
- Import existing Word documents, text files, PDF documents, Final Draft scripts, images, movies, sound files and web pages.
- Split Scrivener’s editor and have up to four different documents open in the same project window at once.
- Free 30 day trial
- Paid plans start from:
- MacOS: Standard: $51.95, Educational: $44.88 (¿ 3,360.50)
- Windows: Standard: $51.95 Educational: $44.88
- iOS: $19.99
- Windows + MacOS Bundle: $86.83
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Next up is Slab, an easy to use Notion alternative. A tremendous note-taking software, Slab helps you build a culture of knowledge sharing by allowing your team to create, organize, and discover information quickly.
While Notion has tons of features and functionality, Slab wants to keep it simple. You can quickly create personal to-dos, save links and videos, or easily create a personal or professional knowledge base.
Slab’s core functionality lies in creating an internal knowledge base. Documents can display a “verified” message at the top, ensuring the reader that the info they are reading is reviewed, updated, and trusted.
Slab’s unified search across all your documents as well as integrated tools helps you find info swiftly. If you have integrated your Dropbox or Google Docs and are looking for a document, Slab will search across every tool to locate it!
What customers say about Slab:
“We love how easy it is for everyone to create and find documentation. We tried many different systems to store documentation, but Slab has worked really well for everyone in the company. The integration with Slack makes it so much more convenient than always having to go to yet another system. We can frequently answer each other’s questions with a Slab article, and when we can’t, we try to create the Slab article right then and respond to the person with a link to the newly built article. This has allowed us to better expand our documentation and stop repeating the same questions.”– Carl N, Capterra
Some key features of Slab:
- Find and locate content across native content and integrations.
- Easily migrate your content from Notion, Google Docs, Confluence, Quip, and other similar software.
- Snappy interface with a quick and easy editor.
- Free plan available
- Paid plans start from: Startup ($6.67 per user/month), Business ($12.50 per user/month), Enterprise (contact sales).
Nuclino calls itself the ‘collective brain of your team’, and we agree. A simple documentation software, Nuclino allows your team to dump all their documents and info into Nuclino, making it a one-stop shop for all company records.
Nuclino can be used to create corporate wikis, internal and external knowledge bases, or as a place to simply store all your information in one centralized location.
Staying on its promise of being fast, Nuclino supports Markdown for swift writing.
You can use the commenting feature or @mentions to collaborate with teammates in real-time. Users can create both private and public workspaces depending upon the use case.
Teams can view their notes or documents in different views- the ‘recent‘ view (shows all the recently updated items), the ‘board’ view (to trail items in a workflow), and the ‘graph’ view (to create a mind map).
While Nuclino is geared towards team use, you can use this for personal notes as well by creating a private workspace that’s only visible to you.
What customers say about Nuclino:
“What I liked the most about Nuclino was the ability to work visually. It’s really helpful to be able to structure data in a mind map rather than a list. The real-time collaborative editor helps me work efficiently with my remote team members. Really happy about the release of a Slack integration. Was pleasantly surprised when I started using the tool. Our team needed an easy-to-use wiki/knowledge base to keep track of our projects, store documentation, and collaborate and so far we’ve been pretty happy with Nuclino.” – Felix on Capterra
Some key features of Nuclino:
- Seamlessly switch between a list, board, and graph view.
- Changes to a document are automatically saved and synced across all devices.
- Access settings to manage roles and control who can view or edit content.
- Free plan for 50 items
- Paid plan starts from: Standard ($5 per user/month)
Getting distracted while working is something almost everyone struggles with these days. The urge to check your Twitter feed or watch a “quick” YouTube video when working on a task is too strong to ignore.
Founder Ulf Schwekendiek got tired of getting distracted while working and built himself an app to maximize his productivity and block distractions. Enter, Centered.
Centered helps you get into a flow state, a state where you are so immersed in the work that distractions got nothing on you!
It does this by providing you with all your tasks, to-dos, flow music, automated productivity coaching, notification blocking and distraction nudges in an elegant Task Management Dashboard.
If Notion has been your go-to task management app, you might want to try out Centered as it outperforms Notion in this aspect significantly. It also works as a offline Notion alternative, thanks to its desktop app.
What customers say about Centered:
“I’ve been actively using Centered for the past few weeks and can confirm it has certainly streamlined my productivity. I’m glad that through this product I’ve found a community of people who are looking for a space to get stuff done! By getting into my flow state, through guided advice, music, and timers, the application allows me to actually focus on tasks that I’ve been putting off for weeks and get them done efficiently. The recent feed feature lets me see what my friends are working on and receive validation from my friends on my completed tasks. Looking forward to seeing what Centered builds next and where they go in the future!” – Mubarak on Product Hunt
Some key features of Centered:
- Virtual coworking sessions where you can see (but not hear) your team and work together.
- Distraction nudges keep you on track and remind you to get back to work in case you get distracted.
- Analytics to see how you are performing over time and what distracts you the most.
- Free plan with limited features
- Paid plan starts from: $10 per month
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Amplenote wants to combine the simplicity of note-taking with the complexity of to-do lists and create a perfect platform for productivity.
The app is neatly organized, allowing you to quickly jot down notes or create an extensive to-do list. You can add more context to your to-dos, set priority levels, reminders, and drag them onto your calendar for better scheduling.
A great thing I loved about Amplenote is its ability to create a ‘Task Score’ that prioritizes your tasks automatically. It’s an excellent feature for confused personalities like me, who often have difficulty defining the importance of one task over another.
Like Evernote and countless others, Amplenote also has its web clipper to help you save articles, text, images, and more to your dashboard as you browse the web.
And yes, the app comes with a dark mode as well!
What customers say about Amplenote:
“I was immediately drawn to Amplenote because of the familiar layout, newer features like bi-lateral linking, and a slick mobile experience. Previously, I tried Roam, Bear, Apple Notes, and Evernote – and I truly believe Amplenote is the perfect mix of all of them.” – Nick Rovisa on Amplenote’s website
Some key features of Amplenote:
- Good security features like two-factor authentication and end-to-end encryption
- Import your existing notes from Roam, Evernote, or any Markdown file
- Task score to pick which task to do first and prioritize your to-do list.
- Free trial
- Paid plan starts from: Basic ($5.84 per month), Pro ($10 per month), Founder ($20 per month)
In Notejoy, all your work is organized in the library. You can create a public library to store all your personal to-do and notes while sharing documents in a public library comprising all your teammates.
Built around team collaboration, Notejoy is a worthy Notion alternative when it comes to task management and keeping everyone in the loop.
Once you add someone to your library, all the content created inside it is automatically shared with all members of the library.
You can also pin important content to the top. The layout is perfect for team collaboration as the left sidebar clearly shows who’s working on what.
A fantastic feature I loved in Notejoy is its Slack integration that allows you to quickly share notes in a Slack channel, catch up on updates made to doc right in Slack, and quickly grab conversations and save them as notes in your Notejoy library.
What customers say about Notejoy:
“What is there not to like? First off, it’s note-taking/writing software. It sounds so incredibly boring I might cry. But it is so powerful and so easy and frankly, it’s fun to use. So I mandate its usage for every client that I have because it both supplements e-mail and also replaces it. Whenever we create our roadmaps of service for the month, send out major updates, track ad performance, they are all integrated into this platform for easy usage. Additionally, I make all the clients create log-ins so they can seamlessly integrate their changes in the form of support tickets in the platform as well. With a little bit of education and clarity, NoteJoy has become one of the most multi-faceted programs for my agency.” – Matthias on Getapp
Some key features of Notejoy:
- Collaborative features like the ability to see who viewed your note, give them emoji reactions, participate in threaded conversations, and co-edit documents.
- Always stay up to date with recent activities and changes made in your team’s library.
- Integrates with Slack, Google Drive, Zoom, Trello, Microsoft Office, Gmail, and more.
- Free plan with limited features
- Paid plan starts from: Solo ($4 per month), Plus ($8 per user per month), Premium ($12 per user per month)
27. Day One
Use Notion for journaling? Try Day One, a fantastic Notion alternative for keeping a daily journal.
Built for the iOS environment, Day One has an aesthetic layout that will lure you into the magical world of journaling.
A great feature of Day One is the ability to create different journals for different aspects of your life under separate categories.
Your notes are end-to-end encrypted and automatically backed up to the app’s private servers. You can safeguard your journal with a passcode or biometric lock for added security.
The app’s Premium version allows you to integrate the app with Instagram and save your Insta posts to the journal. Other features include handwritten entries using a stylus, recording entries via audio, clicking and storing photos from within the app, and more.
What customers say about Day One:
“I’ve been journaling and digitally archiving for decades now. If I could retire right now I’d do it a lot more but, in the meantime, it’s important to me to take and keep snapshots of my and my family’s life as the years roll by. I stopped using Facebook and Instagram years ago and Journaling has been a great replacement. I still have the motivation to take pictures of semi-ordinary events, along with a note about what happened. Beyond that, it’s helped me to see a picture of my overall mental health year by year and identify things I struggle with over and over.” – JoshCanHelp on Apple App Store
Some key features of Day One:
- Custom journal prompts and reminders so you never miss a day.
- Track your journaling streak with the streaks view to keep your momentum going.
- Automatically add the time, date, weather, step count, and more to all entries.
- Free plan with limited features
- Paid plan starts from: $2.92 per month
Agenda takes a unique approach to note-taking by combining notes with the time and date they were written on. This helps you organize your tasks into a timeline and enables you to focus on one thing at a time.
You can link notes to your calendar or put them on the ‘agenda’. Notes on the agenda appear on the sidebar so you can easily find what to work on next.
This works amazingly well, and frankly, is a feature I never thought I needed until I actually used it. If task management and productivity is your main agenda (pun intended), Agenda is a great Notion alternative.
The only drawback is that Agenda is only available for iOS, so Windows and Android users have to look elsewhere.
What customers say about Agenda:
“I’ve never been able to use traditional paper planners well. While I’ve always seen how they could, in theory, be useful, I’ve tried many times to incorporate them into how I do things, and they always end up abandoned. This app offers some adjustments in just the right areas for me – it has enough structure to help keep me organized, but enough flexibility to rearrange things more easily than trying to constantly rewrite a paper planner. The ability to toggle things “on” and “off” the main list, as well as the ability to link notes to the Apple calendar app are huge pluses as well for me in keeping the most important things handy at any given time.” – NoelJG on Apple app store
Some key features of Agenda:
- Add a reminder to a task with one tap and It will automatically appear in the Reminders app.
- Available in multiple languages like English, Afrikaans, German, Italian, Spanish, Dutch, French, Polish, Portuguese, Russian, and Chinese.
- All notes are kept in your personal iCloud and Dropbox, keeping them private.
- Free plan with in-app purchases
Our next Notion alternative is for technical writers. Octo is an open-source and lightweight word processor for developers.
Since Octo works as a progressive web app, you can use your native browser extensions like Grammarly to enhance its functionality.
A neat interface, Octo focuses on transparency and privacy. With end-to-end encryption and access to its complete code-base, developers can keep an eye on Octo’s development and suggest feedback.
The best part is that Octo allows you to create unlimited docs, syncing and backups, on the free account. However, the paid version is not expensive if you want to upgrade.
What customers say about Octo
“If you haven’t checked out @writewithocto now is the time to do so! Sync between devices, organize your ideas, write with a powerful Markdown editor. It’s a staple in my blogging workflow!” – Hunter Trammell on Twitter
Some key features of Octo:
- Works without signing u
- Privacy focussed with end-to-end encryption and transparent analytics, and no cookies.
- Open-source with Markdown support
- Free plan with limited features
- Paid plan starts from: $4 per month
A note-taking app focussed on students, Supernotes is our next Notion alternative. Instead of writing notes in a linear document, Supernotes groups separate notes into ‘notecards’.
These notecards can contain checklists, math equations, tables, images, and emojis.
You can assign a notecard as the ‘parent’, link to another notecard, organize them with tags, or like/comment on a card for added collaboration.
These notecards are shareable, meaning you can share an individual note with your friends or coworkers without having to share the entire document.
Other notable features include the ability to import your existing markdown files, dark mode, and pdf export.
What customers say about Supernotes:
“Supernotes for me is where I can organize all of the information that is valuable for me in one place. I feel that I do not just dump my knowledge into some sink, which, much like a black hole, won’t ever expose that information again. On the contrary, I feel great relief once I filed some information as I can be certain that anytime I need that information, Supernotes will present it to me.” – Robin on Supernotes
Some key features of Supernotes:
- Organize notecards with nesting, linking, and tagging
- Dedicated “Today” section for all the notes you interact with throughout the day.
- Integrates with Zapier, IFTTT, Slack, Discord and others.
- Free plan with limited features
- Paid plan starts from: €6 per month
Dashword’s founder Maksim thinks that most note-taking tools are bloated and need to be stripped down for maximum productivity.
Dashword is a fresh take on note-taking and task management. Not calling itself a text editor, Dashword creates an outline of your thoughts to promote thought development.
You can view your notes in column or list view and quickly format them using keyboard shortcuts. The platform can be used as a notebook, a glossary, task manager, and even as a kanban board.
It’s a relatively new Notion alternative and many features are still in the pipeline according to their website. However, the app looks promising and worth trying out so far.
What customers say about Dashword:
“Gave this a whirl guys and very impressed. Currently working on a book and this is very useful! Neat UI and simplicity – perfect.” – Luke Dunsmore on Product Hunt
Some key features of Dashword:
- Simplistic note taking without any distractive features of bloatware
- Dark mode
- Quickly switch between column view and outline view.
32. Google Workspace
A suite of office apps, Google Workspace, is next on our list of Notion alternatives.
While Workspace is not a direct competitor to Notion, it does offer apps like Google Docs, Sheets, Google Keep, Calendar, and more to rival Notion’s capabilities.
Google Workspace has almost every app you need to make your work efficient. However, for the sake of this article, we will focus on 2 main tools- Google Keep and Google Docs.
You can use Google Keep to jot down personal notes and reminders. On the other hand, Google Docs will allow you to easily create and store office documents.
Docs also allow multiple people to work on the same document, highlight text, and chat with one another, facilitating collaboration and teamwork.
Most tools in Google’s arsenal are easy to use, which is why the masses often prefer them. However, Google lacks the organizational prowess of Notion.
As the number of documents you create increases, it becomes difficult to organize data in a way that makes sense.
The tool can also become a bit clunky over time, hampering user experience to a certain degree.
What customers say about Google Workspace:
“I use various features in the Google Workspace; Business email, drive, Docs, Sheets, Site, Calendar, Form, Meet, Chat, etc. Everything is connected with one access email. It is very convenient for your work and values your time not to register so many applications. You can work from everywhere if you connect to the internet and complete or edit your work anytime and anywhere. It’s auto-saving, and you can share it with other coworkers/ Trainees or people with a link. There is nothing easier than this. It’s more advantageous in COVID pandemic that we need to work from home, and everything must access online. This platform is familiar to my routine works so I have no technical issue with these.” – Marisa on G2
Some key features of Google Workspace:
- All your work apps- email, calendars, video conferencing, spreadsheets, documents, etc are interconnected.
- Advanced security features like 2-step-verification, single sign-on, and end-point management.
- Automatically save your data in Google Drive and access it via phone, laptop, or tablet.
- Free trial for 14 days
- Paid plans start from: Business Starter ($ per user per month), Business Standard ($12 per user per month), Business Plus ($18 per user per month), Enterprise (contact sales).
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Phew… there you have it, folks! This was our exhaustive list of Notion alternatives out there.
While Notion is an excellent piece of software, many competitors are out there trying to solve the productivity and note-taking crisis in their unique way.
We are sure you will find a great software or two from our free and paid Notion alternatives list.
If we missed out on your favourite Notion alternatives, let us know by tweeting us @teamremoteverse. Good luck!
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